Rancho Cordova Jr Lancers Football and Cheer

Title	Name	Email
President	Michael Huckleberry	president@rcjrlancers.org
Vice President	Jennifer Nezbeth	vp@rcjrlancers.org
Treasurer	Vacant	treasurer@rcjrlancers.org
Secretary	Nick Giustini	secretary@rcjrlancers.org

Title	Name	Email
Football Director	Adrian Valencia	football@rcjrlancers.org
Cheerleading Director	Anna Rodriguez	cheer@rcjrlancers.org
Registrar	Elisabeth Terrill	registrar@rcjrlancers.org
Marketing Director	Brittany Johnson	marketing@rcjrlancers.org
Events Coordinator	Vacant	events@rcjrlancers.org
Volunteer Coordinator	Amanda Locke	volunteer@rcjrlancers.org
Fundraising Director	Claudia Sanchez	fundraising@rcjrlancers.org
Concessions Manager	Crystal Huckleberry	crystal@rcjrlancers.org
IT Director	Michael Huckleberry	it@rcjrlancers.org

Title	Name	Reports To
Concession Manager	Jennifer Nezbeth	Events Coordinator
Concession Manager	Crystal Huckleberry	Events Coordinator
Press Box Manager	Vacant	Events Coordinator
Spirit Wear Manager	Vacant	Events Coordinator
Corporate Sponsorships	Audrey Prado	Fundraising Director
Equipment Manager	Shelby Valencia	Football/Cheer Director
Midgets Team Parent	Vacant	Volunteer Coordinator
Jr Midgets Team Parent	Vacant	Volunteer Coordinator
Peewee Team Parent	Vacant	Volunteer Coordinator
Jr Peewee Team Parent	Vacant	Volunteer Coordinator
Marketing Director	Brittany Johnson	IT Director
Webmaster	Michael Huckleberry	IT Director

Duties and Responsibilities:

Leadership: Provide strong and visionary leadership for the organization, working collaboratively with the Board of Directors, coaching staff, and volunteers to achieve its mission and goals.
Strategic Planning: Develop and implement strategic plans, initiatives, and programs that align with the organization's mission and long-term vision.
Board Management: Oversee the activities of the Board of Directors, including scheduling and facilitating board meetings, providing guidance to board members, and ensuring the board's proper functioning.
Fundraising and Financial Management: Work with the Board and other key stakeholders to secure funding and manage the organization's finances. This includes budgeting, grant applications, and fundraising efforts.
Community Engagement: Serve as the organization's ambassador within the community of Rancho Cordova, building and maintaining relationships with community leaders, sponsors, and partners.
Compliance: Ensure the organization complies with all local, state, and federal regulations for 501(c)(3) nonprofit organizations, including annual reporting and tax requirements.
Program Oversight: Oversee and support the football and cheer programs, collaborating with coaching staff to ensure a safe and positive experience for all participants.
Volunteer Coordination: Recruit and manage volunteers, ensuring that there is an adequate number of coaches, administrators, and other support personnel to run the programs effectively.
Risk Management: Implement safety protocols, risk assessment, and risk management strategies to maintain the well-being of all participants in the programs.
Communication: Maintain effective communication channels within the organization, keeping stakeholders informed about key developments, policies, and activities.
Conflict Resolution: Address and resolve any conflicts or issues that may arise within the organization or among stakeholders.
Legal and Regulatory Compliance: Stay informed about changing laws and regulations affecting youth sports and nonprofit organizations, and ensure the organization remains in compliance.
Record Keeping: Maintain accurate records and documentation related to the organization's activities, financial transactions, and participant information.
Continuous Improvement: Identify opportunities for growth, improvement, and innovation within the organization and implement changes as needed.
Annual Reporting: Prepare and present annual reports to the Board of Directors, stakeholders, and the community to outline the organization's accomplishments and financial status.

The President of the Rancho Cordova Jr Lancers Football and Cheer organization plays a vital role in shaping the organization's direction, ensuring it operates effectively, and positively impacting the lives of the community's youth through sports and cheer activities.

Duties and Responsibilities:

Support to the President: Assist the President in fulfilling their duties, which may include stepping in during the President's absence or when delegated specific responsibilities.
Leadership: Provide leadership and guidance to various committees, volunteers, and stakeholders to ensure the organization's mission and goals are met.
Committee Oversight: Oversee and coordinate the activities of specific committees, such as fundraising, recruitment, or event planning, to ensure their effectiveness.
Strategic Planning: Collaborate with the President and the Board of Directors in developing and implementing strategic plans, initiatives, and programs for the organization's growth and success.
Community Engagement: Support the President in maintaining and building relationships with community leaders, sponsors, and partners to further the organization's mission.
Program Support: Work closely with the coaching staff and program administrators to ensure that the football and cheer programs run smoothly and meet the needs of the participants.
Fundraising: Play a key role in fundraising efforts, including grant applications, sponsorship solicitation, and organizing fundraising events.
Volunteer Recruitment: Assist in recruiting and coordinating volunteers for various roles within the organization, ensuring there is sufficient support for program activities.
Communication: Help maintain open and effective communication channels within the organization, keeping stakeholders informed of important developments and initiatives.
Event Coordination: Assist in planning and organizing events, such as games, competitions, and fundraisers, ensuring they run smoothly and meet their objectives.
Conflict Resolution: Support the President in addressing and resolving conflicts or issues within the organization or among stakeholders.
Legal and Regulatory Compliance: Stay informed about relevant laws and regulations affecting youth sports and nonprofit organizations, ensuring compliance with them.
Record Keeping: Assist with maintaining accurate records related to the organization's activities, financial transactions, and participant information.
Succession Planning: Work with the President and the Board to identify potential successors for leadership positions within the organization.
Continuous Improvement: Identify areas for improvement and growth within the organization, proposing and implementing changes when necessary.

The Vice President plays a crucial role in supporting the President and ensuring the effective functioning of the Rancho Cordova Jr Lancers Football and Cheer organization, contributing to its mission of providing valuable youth sports and cheer programs to the community.

Duties and Responsibilities:

Financial Management: Oversee and manage the organization's finances, ensuring the responsible use of funds and adherence to the organization's financial policies.
Budgeting: Develop and maintain an annual budget in collaboration with the President, Board of Directors, and other relevant parties. Monitor budget performance throughout the year.
Financial Reporting: Prepare regular financial reports, including income statements, balance sheets, and cash flow statements, and present them to the Board of Directors.
Banking and Accounts: Maintain the organization's bank accounts, including making deposits, withdrawals, and reconciling accounts regularly. Ensure that bank records are accurate.
Record Keeping: Maintain thorough and accurate financial records, including receipts, invoices, and financial transactions. Safeguard all financial documents and information.
Tax Compliance: Ensure the organization complies with all tax requirements, including filing annual tax returns, providing necessary documentation to the organization's tax preparer, and addressing any IRS or state tax inquiries.
Grants and Fundraising: Assist in the preparation of grant applications and financial reports required by grantors. Keep track of funds raised through various fundraising activities.
Expense Management: Review and approve expenses, ensuring that they are within budget and meet the organization's policies and guidelines.
Financial Policies: Develop, implement, and enforce financial policies and procedures to safeguard the organization's financial assets and maintain transparency.
Audit and Compliance: Coordinate financial audits or reviews, ensuring that they are conducted in a timely and accurate manner. Address any audit findings and implement recommended improvements.
Financial Planning: Provide financial insights and advice to the Board of Directors and the organization's leadership to support decision-making and strategic planning.
Cash Flow Management: Monitor cash flow and ensure that the organization has the necessary funds to meet its financial obligations and achieve its mission.
Financial Transparency: Ensure that the financial information of the organization is transparent and accessible to the Board, members, and stakeholders as needed.
Banking and Investment: Manage and oversee any investment accounts, ensuring that they align with the organization's financial goals and risk tolerance.
Financial Health: Regularly assess the financial health of the organization, identifying potential issues and proposing solutions to maintain a stable financial position.

The Treasurer is a key figure in the financial management of the Rancho Cordova Jr Lancers Football and Cheer organization, responsible for maintaining financial stability, transparency, and compliance to ensure the organization can continue to provide valuable youth sports and cheer programs to the community.

Duties and Responsibilities:

Record Keeping: Maintain accurate and complete records of all board meetings, including meeting minutes, resolutions, and official correspondence.
Meeting Preparation: Work with the President to prepare meeting agendas, distribute them to board members in advance, and ensure that meetings run efficiently and according to the agenda.
Meeting Attendance: Attend all board meetings and accurately record minutes, documenting discussions, decisions, and action items.
Communication: Manage and maintain the organization's official email and correspondence, ensuring that all communications are organized, filed, and easily accessible.
Official Documents: Keep copies of the organization's bylaws, articles of incorporation, and other official documents. Ensure that these documents are up to date and accessible to board members as needed.
Member Records: Maintain an up-to-date record of board members, including contact information, terms of service, and any other relevant details.
Board Elections: Oversee the board election process, including distributing election materials, collecting votes, and ensuring the process is conducted fairly and in accordance with the organization's bylaws.
Board Transitions: Assist with onboarding new board members and provide them with necessary documents, information, and support to become fully integrated into the board.
Nonprofit Filings: Help ensure that the organization complies with all relevant legal and regulatory requirements, such as annual filings, charitable registrations, and reporting to the appropriate government agencies.
Official Records: Maintain the organization's official records, including minutes, resolutions, and important documents, in a secure and organized manner.
Correspondence: Draft and send official correspondence on behalf of the organization, including thank-you letters, announcements, and other communications as necessary.
Data Protection: Safeguard sensitive information and ensure that it is handled in compliance with data protection and privacy regulations.
Committee Support: Assist board committees by providing necessary documentation, information, and administrative support as needed.
Transparency: Promote transparency by making minutes and official records accessible to the board, members, and stakeholders as appropriate.
Follow-up: Ensure that action items and decisions made during board meetings are documented, tracked, and followed up on to ensure progress.

The Secretary plays a vital role in maintaining the organization's records, ensuring effective communication, and promoting transparency and accountability within the Rancho Cordova Jr Lancers Football and Cheer organization. This role is essential for the smooth functioning and governance of the organization.

Duties and Responsibilities:

Program Development: Work with the coaching staff to develop, implement, and improve the football program, ensuring it aligns with the organization's goals and values.
Team Organization: Oversee the organization of football teams, including player registration, team assignments, and ensuring the appropriate number of teams are formed.
Coach Recruitment and Support: Assist in recruiting, selecting, and supporting football coaches, ensuring they have the necessary qualifications and are equipped to provide quality coaching.
Player Development: Collaborate with coaches to create player development plans, including skill-building activities, training schedules, and strategies for player growth.
Safety and Compliance: Ensure that all football activities adhere to safety standards and compliance with youth sports regulations, including proper equipment, injury protocols, and concussion management.
Game Scheduling: Coordinate game schedules and communicate them to players, coaches, and parents. Make necessary arrangements for home and away games.
Facility Management: Oversee the allocation and management of practice facilities and game venues, including securing necessary permits and ensuring fields are well-maintained.
Equipment Procurement: Manage the acquisition, distribution, and maintenance of football equipment, ensuring it is safe and in good condition.
Budget Management: Collaborate with the Treasurer to develop and manage the football program budget, ensuring financial resources are allocated efficiently.
Player Registration: Oversee the registration process, including collecting registration fees, ensuring all necessary paperwork is complete, and maintaining accurate player records.
Communication: Maintain open and effective communication with coaches, players, parents, and other stakeholders, providing regular updates and information related to the football program.
Community Engagement: Promote the football program within the community, encouraging participation and fostering positive relationships with community members.
Conflict Resolution: Address and resolve any conflicts or issues related to the football program, working to maintain a positive and inclusive atmosphere.
Evaluation and Feedback: Implement player and coach evaluation processes to assess program effectiveness and gather feedback for improvement.
Reporting: Provide regular reports to the Board of Directors, updating them on the football program's progress, challenges, and achievements.